Email warmup schedule builder
Warming fresh mailboxes yourself? Build a day-by-day ramp with weekly checkpoints and the rules for when to pause. Download it and give it to whoever runs the sending tool.
| Day | Date | Per mailbox | Ramp | Checkpoint |
|---|
Pause rules
Hold the volume flat (do not increase) for three days if any of these appear, and drop back a week if two appear at once:
- Hard bounce rate above 2% on a day
- A spam complaint, or Gmail Postmaster spam rate above 0.1%
- A seed test where Gmail or Outlook places mail in spam
- Any change to SPF, DKIM or DMARC during the ramp
Or skip the ramp
The schedule is the work a pre-warmed provider does before handover. Getlead's mailboxes arrive with this ramp already behind them and the daily log attached, so you can compare it to this plan.
Questions people ask
How long should I warm up a new email account?
Plan 4-6 weeks before sending real cold email from a new domain. Shorter ramps are possible on aged domains with clean history, but a new domain has nothing for receivers to judge, and rushing is the most common way to burn one.
How many warmup emails per day should I start with?
Start at 2-5 a day per mailbox and add one or two a day. The schedule above reaches the target around day 35-42 and holds there for a few days before any cold sends are mixed in.
Should I keep warmup running after I start cold email?
Yes. Most teams keep a small amount of warmup traffic running (often 10-20% of daily volume) so the mailbox keeps a steady base of positive engagement.